Announcement

We are excited to announce that the ALICE-SHARK User Meeting 2023 will take place on Tuesday, 6 June 2023 from 09:00 - 13:00.

If you are a user of the ALICE HPC cluster at Leiden University or the SHARK HPC cluster at the Leiden University Medical Center (or both), this meeting is for you. Our goal is to bring the user communities of both clusters together to connect with each other and the support teams of both clusters. The meeting is also of interest to users who are not yet actively using one of the two clusters.

The meeting will include an overview and update for both clusters, a selection of talks from users and an interactive Q&A session with the support teams.

We invite you to submit an abstract for a talk. All talks will be 15min in total and we recommend that the time is split 10min for slides and 5min for questions. Following the feedback from last year’s meeting, talks should have a more practical or technical focus and limited scientific content featuring for example your experience with the clusters, your workflows (anything from setting up jobs to moving data), plans for future projects, tools and software, tips and tricks.

Attendance is possible in person and remotely. For in-person attendees, the meeting will be held in room 1B01 of the Pieter de la Court building. For remote attendees, all sessions will be streamed live with the possibility to ask questions remotely.

Registration and abstract submission

Registration for the meeting is mandatory. The number of people that can attend in-person is limited by the space of the room and will be filled on a first-come-first-serve basis.

There is no registration fee for the meeting.

If you want to register for the meeting, please send an e-mail to the ALICE helpdesk with the information below:

ALICE or SHARK username:
Have you already been using ALICE or SHARK actively? (Yes/No):
Do you plan to attend in person? (Yes/No):
Would you like to give a talk? (Yes/No):
If you want to give a talk, please provide us with the following until the abstract submission deadline (Tuesday, 9 May 2023 at 23:59 CEST):
- Title:
- Short abstract:
- Do you consent to the streaming of your talk? (Yes/No):
- Do you consent that the speaker name and title of the talk will be publicly listed? (Yes/No):

Important dates

Abstract submission deadline: 09 May 2023 at 23:59 CEST
Speaker selection and schedule: Tuesday, 12 May 2023
Deadline for registration: Sunday, 4 June 2023 at 23:59 CEST
User Meeting: Tuesday, 6 June 2023 from 09:00 till 13:00 CEST

When & Where

When: Tuesday, 6 June 2023 from 09:00 till 13:00 CEST
Where:
- in-person participants: Peter De La Court building, room 1B01 and Microsoft Teams
- remote participants: Microsoft Teams

Microsoft Teams space (for in-person and remote participants)

All participants (in-person and remote) will be added to a Microsoft Teams space created specifically for the meeting. This has worked well last year which is why we will use it again this year.

The advantage for us is that Teams provide both, live streaming (with chat for questions) and a separate chat functionality for all participants independent of the live stream in multiple channels in a single application. The tool is also officially supported by both organizations (LEI and LUMC).

Registered participants will receive an invitation one to two weeks in advance of the meeting to join the Teams space. Once the space is open, It can be actively used by all participants.

Tentative Schedule

The following table shows a tentative schedule:

Start Time	End Time	Session	Speaker
9:00	9:05	Welcome	TBA
9:05	9:20	Overview/Update ALICE	ALICE team
9:20	9:35	Overview/Update SHARK	SHARK team
9:35	10:35	Session 1 (4 talks @ 15min)
10:35	10:55	Break
10:55	11:55	Session 2 (4 talks @ 15min)
11:55	12:15	Break
12:15	12:25	Results from Use Survey	ALICE and SHARK team
12:25	12:55	Q&A with ALICE - SHARK Team
12:55	13:00	Closing