Registration

Registration for the meeting is mandatory. The number of people that can attend in-person is limited by the space of the room and will be filled on a first-come-first-serve basis.

There is no registration fee for the meeting and lunch will be provided for in-person participants

If you want to register for the meeting, please send an e-mail to the ALICE helpdesk with the information below:

• ALICE or SHARK username (if available):

• Have you already been using ALICE or SHARK actively? (Yes/No):

• Do you plan to attend in person? (Yes/No):

• If you plan to attend in person, do you have any dietary constraints or allergies?

• Would you like to give a talk? (Yes/No):

• If you want to give a talk, please provide us with the following until the abstract submission deadline (Monday, 5 May 2025 at 23:59 CEST):

  • Title:

  • Short abstract:

  • Do you consent to the streaming of your talk? (Yes/No):

  • Do you consent that the speaker name and title of the talk will be publicly listed? (Yes/No):

Important dates

• Abstract submission deadline: Monday, 5 May 2025 at 23:59 CEST

• Speaker selection and schedule: Monday, 12 May 2025

• Deadline for registration: Sunday, 1 June 2025 at 23:59 CEST

• User Meeting: Tuesday, 3 June 2025 from 10:00 till 14:00 CEST

When & Where

• When: Tuesday, 3 June 2025 from 10:00 till 14:00 CEST

• Where:

  • in-person participants: Peter De La Court building, room 1B01 and Microsoft Teams

  • remote participants: Microsoft Teams

Microsoft Teams space (for in-person and remote participants)

All participants (in-person and remote) will be added to a Microsoft Teams space created specifically for the meeting. This has worked well last year which is why we will use it again this year.

The advantage for us is that Teams provide both, live streaming (with chat for questions) and a separate chat functionality for all participants independent of the live stream in multiple channels in a single application. The tool is also officially supported by both organizations (LEI and LUMC). 

The Teams space can be actively used by all participants. We strongly encourage you to make use of it before and during the meeting independent of how you attend the meeting. The General channel contains two tabs next to Files with information about the Teams space and the schedule.

The meeting space will be created two weeks prior to the meeting. An invitation to join the Teams space will be send around to all participants.

Schedule

The following table shows a tentative schedule for the meeting: