About the meeting
The ALICE-SHARK User Meeting 2022 (ASUM2022) took place on 18 May 2022 from 9:00 – 13:00 in a hybrid format. Online participation was facilitated through a dedicated Microsoft Teams team (“ALICE-SHARK User Meeting 2022) to which remote and on-sight attendees were added. The on-sight part took place in room 1A01 of the Pieter-de-la-Court building. In addition, a mailing list was created to contact all participants without using Teams
Registration was mandatory and done via e-mail. The total number of registered participants was 46 (26 from LEI, 19 from LUMC, 1 third-party organization) with 22 participants registering for remote attendance and 24 in-person. A total of 34 participants joined the live stream including a few on-sight participants. While we did not count the number of actual participants during the meeting, more participants joined online than anticipated and we would estimate the total number of participants in the end to be about 40.
About the survey
Following ASUM2022, we send out a short survey to all participants for feedback. The survey was created with Microsoft Forms and it was conducted anonymously.
Summary of survey responses
A total of 12 participants filled out the form which corresponds to a response rate of 30% (assuming 40 participants in total). Average complete time was 5m19s. The survey participants are equally split between remote and in-person meeting attendees and almost equally split between LEI (7) and LUMC (5) users. We did not ask to specify whether participants use ALICE or SHARK.
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More general suggestions include the creation of a user platform for better user interaction and workshops on using the cluster better.
Conclusions from the survey
Bringing the user communities of ALICE and SHARK together in this manner was well received. We will continue with this joined user meeting on a yearly basis with a hybrid setup. Whether the next meeting will be recorded will be decided by the organizing committee at that time.
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While the length of the meeting was sufficient, the schedule was too dense for the amount of time available. A fewer number of talks is advisable.
Survey Responses
The following is a summary of the responses to each question of the survey.
Please specify your organization
Organization | Count | Percentage |
LEI | 7 | 58% |
LUMC | 5 | 42% |
Please specify your institute (Leiden University) or department (LUMC)
Organization | Institute/Department | Count |
LEI | IBL | 2 |
| MI | 2 |
| Psychology | 2 |
| STRW | 1 |
LUMC | Department of Biomedical Data Science, SASC | 1 |
| Human Genetics | 1 |
| LKEB | 2 |
| Radiotherapy | 1 |
Did you attend the meeting?
Options | Count | Percentage |
Yes | 9 | 75% |
Partially | 3 | 25% |
No, I did not attend at all | 0 | 0% |
Did you attend the meeting in-person or online?
The number of responses was evenly split between online and remote participants.
Options | Count | Percentage |
Remote | 6 | 50% |
Online | 6 | 50% |
Rating questions
The following rating questions are on a scale of 0 till 5 with 5 being the best value.
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*The question on the quality of the live stream was only available to those who attended online (question 7).
Question on usefulness of various aspects of the meeting.
The options for the following questions were text based, ranging from “Extremely not useful” to “Extremely useful”. Here, the options were converted into a rating on a range of1 (“Extremely not useful”) to 5 (“Extremely useful”).
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*This question had an additional option of “Not applicable” for those who did not make use of the chat functionality. This option was selected by 2 participants.
Would it be useful to record the meeting in the future?
Interestingly, the responses give not a clear indication towards recording the meeting though online attendees were more in favor of recording the meeting.
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Online attendees answered the following: 4 Yes, 1 No, 1 Maybe
In-person attendees answered the following: 2 Yes, 1 No, 3 Maybe
How often should we host a user meeting like this?
Options | Count | Percentage |
Once per year | 8 | 67% |
Every 6 month | 3 | 25% |
I don’t know | 1 | 8% |
Other | 0 | 0% |
What did you like most about the meeting?
Total number of responses: 10
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Coffee, Lemonade, Oreos (1)
What did you like the least about the meeting or what was missing?
Total number of responses: 8
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A bit more explanation about future plans
Nothing
If you have any recommendations for future meetings, please provide them here. This can concern for example the scope of the program, suggestions for talks, the balance of scientific content versus practical/technical usage talks, duration of talks/meeting, location, logistics, discussions, meeting announcements, etc. You can also provide here additional feedback on your answers to questions in this survey.
Total number of responses: 8
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